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European Pharmaceutical Contractor

Archiving EDC Data: Further Challenges for Compliance

The last 15 years has seen a gradual yet inexorable growth in the adoption of electronic data capture (EDC) by both pharmaceutical and medical device industries. Estimates vary on the uptake rates with some references suggesting a figure between four and 15 per cent on a global scale (1). Undoubtedly the increase in the enterprise-wide adoption of systems has cemented the commitment of the industry to such technology. To date, the focus of attention has very much been on front-end trial set-up activities such as edit check and screen design rather than planning for end-of-life archiving.

However as the regulatory framework is becoming established, company polices and procedures towards archiving need to be developed. It is clear that many companies are proving slow to prepare for the regulatory challenge, with an independent survey indicating that only 50 per cent of responders were aware of specific US rules on electronic records (2). This article will examine several of the key factors concerning the archiving of EDC data and it seems appropriate to commence by revisiting the use of paper records.

The Established Model

The archiving of paper records is a well-defined and established model. Any move to EDC needs to successfully challenge this approach. Paper itself is a robust medium if treated correctly and testament to this fact is the collection of 12th Century documents held by the UK Public Records Office, amongst others. However the maintenance of paper records is subject to various risk factors such as environmental conditions (that is temperature and humidity), fire, flood and pest damage.


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By Neil Konopka, Head of Quality & Regulatory Compliance (International)
 
Neil Konopka is Head of Quality and Regulatory Compliance for the international region of Phase Forward Inc. He began his 16-year industry career in the biopharmaceutical manufacturing arena, but has since focused on clinical quality assurance, having previously held positions within Bayer and SmithKline Beecham. Neil graduated from the University of Surrey in 1986 with an honours degree in Medical Biochemistry.

He is a member of the UK-based Clinical Research-Computer Systems Validation (CR-CSV) working party that aims to promote validation awareness throughout the business sector. Neil joined Phase Forward in 2000 and currently has responsibility for the international quality function, which conducts internal auditing and sub-contractor assessments together with regulatory support for operations in Europe, Asia-Pacific and Japan.


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Industry Events

4th Annual Patient Recruitment and Retention in Clinical Trials

13-15 October 2008, Amsterdam

Patient recruitment is now consuming thirty percent of clinical trial time - more time than any other clinical trial activity - and almost half of all trial delays result from patient recruitment problems. As the recruiting culture becomes more sophisticated and the forces affecting patient enrollment grow more numerous and complex, pharmaceutical companies are striving to discover new strategies to facilitate enrollment in clinical trials. With increasing industry pressure to develop, test and market greater numbers of new drugs faster, pharmaceutical companies need to perform clinical trials as quickly as possible. Inefficient patient recruitment processes is a formidable barrier to pharmaceutical companies' success in launching new products. Improving the patient recruitment process is imperative to avoid wasted investments and eliminate costly delays in bringing new drugs to market -- today and even more so in the not-so-distant future. Improved patient recruitment presents one of the largest opportunities for pharmaceutical companies to eliminate delays in clinical trials, thereby making it possible to reduce time to market.  With patent time limits and large overheads meaning that any delays in the development timeline can be disastrous, a good understanding of how to successfully recruit patients for trials is vital for any company looking to succeed.
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Azopharma Product Development Group, Inc

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